01
Supplier responsibilities
Separate venue, food, staff, AV, staging and transport with a clear named contractor for each.
Business catering & exhibition hospitality · Milan
Corporate event management Milan
An event is not a vendor list. It is a sequence of decisions: who approves the venue, when can caterers load in and who handles the unexpected?
Request a proposal ↗What we need to establish
Start with one decision-maker, a budget and an achievable run of show, not an endless moodboard.
A specific brief prevents quotes for fundamentally different services being compared as if they were the same. These are the important facts to establish.
What we need to establish
- Commercial purpose and guest profile
- Confirmed venue or sourcing requirement
- Contracting responsibilities and total budget
- Production, setup and contingency
A good place to start
Practical coordination for corporate events, venues, catering and hospitality.
Discuss your event ↗What the service requires
Event management begins with responsibilities, not moodboards
A useful agency proposal specifies who decides, contracts and coordinates each discipline. Managing catering does not automatically mean supplying AV production.
02
Approvals and run sheets
Agree deadlines for menus, access, deliveries and venue changes. Late decisions can affect several suppliers.
03
Event-day coordination
Name who owns the critical handovers and prepare a realistic contingency plan.
Illustrative planning scenario, not a completed event
Illustrative roles: client signs off budget, venue controls access, caterer manages food/allergens, coordinator owns the run sheet. Contracts decide the final allocation.
Actual service scope and rates require supplier and venue confirmation.
What to send in your brief
- Business objective and guest profile
- Contracting parties and supplier scope
- Budget, deposits and approvals
- Venue, contingency and emergency contacts
Related services
CORPORATE CATERING IN MILAN
Corporate catering in Milan
A thirty-five-minute lunch break is a hard constraint. A wonderful menu is no use if half the team is still queuing when the meeting starts.
EXPLORE ↗EXHIBITION CATERING IN MILAN AND RHOExhibition catering in Milan and Rho
Your stand opens at nine and meets buyers all day. Coffee, water, food and replenishment must work with the exhibition timetable, not arrive as a single morning drop-off.
EXPLORE ↗