01
Espresso and replenishment
Estimate morning and afternoon coffees, machine power and water needs, cold storage and how often stock must be replenished. A staffed espresso machine is a different service from delivered coffee.
Business catering & exhibition hospitality · Milan
Exhibition catering in Milan and Rho
Your stand opens at nine and meets buyers all day. Coffee, water, food and replenishment must work with the exhibition timetable, not arrive as a single morning drop-off.
Request a proposal ↗What we need to establish
Stand access, equipment, consumptions per hour and resupply affect the quote just as much as the food.
A specific brief prevents quotes for fundamentally different services being compared as if they were the same. These are the important facts to establish.
What we need to establish
- Event, hall, stand number and exact service dates
- Power, water, refrigeration and storage space
- Exhibitor-side food paperwork and supplier access requirements
- Expected servings in the morning, at lunch and in the afternoon
Official sources and references
A good place to start
Multi-day stand coffee, refreshments, staff and exhibitor hospitality planning.
Discuss your event ↗What the service requires
Stand hospitality at Fiera Milano Rho: plan the whole day
An exhibition stand open 09:00–18:00 is not a one-evening reception. Estimate servings by time of day, equipment, resupply and who is responsible for venue paperwork.
02
Team lunches and VIP buyer meetings
Staff lunches can arrive at one agreed time while buyer hospitality may need discreet drinks and bites. Not every stand visitor needs a full meal.
03
Site access and compliance
Check the actual event's contractor access and food-service requirements. For some external catering scenarios, exhibitor-side SCIA and accreditation responsibilities cannot simply be delegated without agreement.
Illustrative planning scenario, not a completed event
Illustrative brief only: 3-day trade show, 6 team members and 120 daily visitors. Forecast coffee separately from team lunch, VIP service, water and replenishment; validate numbers before ordering.
Actual service scope and rates require supplier and venue confirmation.
What to send in your brief
- Fair, hall, stand and exact dates
- Peak visitor windows and servings per day
- Power, water, cold storage and loading access
- Exhibitor paperwork, staff coverage and maximum budget
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